What Features Should a Library Management System Have?

Libraries are the best places to nurture young minds. Libraries are knowledge houses holding generations of information that is being passed down from generation to generation but there isn’t a need for them to function traditionally any longer. With the advent of technology, the educational front is getting a complete revamp including the educational institution libraries, all thanks to the library management software.

In earlier times, it was always quite a daunting task for librarians to manage hundreds of books, their issuance, and record keeping. So, here we have a blog for you to explain the online library management tool that can transform old libraries into digitized automated libraries functioning much more efficiently than before.

Library Management System Software Features:

When installing a school library software, you must check out if it has the following features.

1. Media Circulation: 

The circulation of the library is the link between the collections of the library to its readers. The issue/return facility manages the use of books by the readers ensuring that readers have the availability of the right books at the right time. The media circulation is responsible for issuing books to the readers, maintaining track of the books distributed to the readers including what is overdue and what is returned.

The automated circulation system replaces the manual system in which library software is used to keep a record of the registered users, what books have been issued to whom, what is returned, when are the returning dates, and what is overdue. 

2. Detailed Tracking:

Physically locating books can be quite challenging at times, therefore, the library management software assists the librarians with the help of a detailed tracking facility. It keeps a track of everything the library owns, and also maintains a track of issuance, re-issuance, returns, and overdue.

3. Barcode Support:

The open-source library management system uses a barcode system to impart a unique identity to books. The barcoding is done on the basis of the book title, author, topic, and date of publishing. This can help to identify books in a better manner in larger libraries with great multitudes of readers.

4. Automated Reminders:

Another must-have feature of a library management tool is that it should be able to automate reminders for book returning, thereby, making the job of the librarian easy and helping readers.

The tool should also be able to generate system reports automatically on the performance of the library.

5. Library Cards & Penalties:

An automated circulation system has replaced the need for issuing borrowers or library cards. They have a provision or feature to generate and print bar-coded identity cards (ID) for each member, the details of which are maintained in the database of the software.

Besides this, the library management tool should be also equipped with the facility of collecting penalties or late fees from readers who fail to return the library assets on time after reminders.

6. Media Acquisition & Cataloguing:

The integrated library management software utilizes a web-based catalogue that represents the book collections and the journals possessed by the library and their availability. The users can access the books from anywhere. The tool also keeps a track of all the registered users. The catalogue management helps to maintain tracks of the books and journals that are available in the library and it also helps to arrange them or categorize them as per their title, subject, author, and date of publishing for the ease of readers.

Besides this, the library management system also makes it easy to acquire new books and add them digitally in addition to deleting old and irrelevant books.

Conclusion:

From the above article, you have a thorough idea about what is an online library system and what are the best features that you must find in them before installing them for your educational institution.

Online Result Management System: Its Merits & Demerits

The day academic results are going to be announced always seems like a big day in the life of students. Every child goes through those tense and somewhat elated moments every year during their academic life. Traditionally, results were announced after exams in parent’s & teacher’s meetings. Report cards were handed out which displayed the student’s performance in that particular term. The typical way of evaluating a student’s performance was through written exams and viva’s which tested the memorizing ability of the student rather than evaluating the conceptual understanding and ability of practical application of the student.

This has paved the way for a better education system and result management system in modern times. Today’s education system is based on providing good quality education. The result system is no more meant to create stress over students and parents but rather provide accurate feedback to them so that the students can improve their performance in accordance with the feedback.

Thus, let us get an in-depth idea about what are the advantages and disadvantages of a result management system. But before that let us understand what is a result management system.

What is an Online Result Management System?

It is a software that provides an accurate and error-free result after a thorough evaluation of the tests. This system also collects feedback on classroom activities, keeps track of daily assessments, homework, and extracurricular activities.

This is an all-round tool that runs complete and constant assessments of the student’s performance including their behavior, sincerity, work habits, assessments as well as classroom activities throughout the academic session. It tries to identify the strengths and weaknesses of the students and provide a broader perspective about better learning and understanding.

Advantages of the Online Result Management System

Let us look at the advantages offered by online result tools first.

• Integrable With School ERP Software and Fee Management Tools:

Schools and colleges can integrate this tool with the School ERP System and the fee management tools to easily roll out lectures and exams as well as announce results on time without delays and hassles.

• Quicker & Error-Free Result Declaration:

With this tool, the institution can easily generate admit cards, calculate scores, percentages, and grades, and hand over printouts of examination reports instantaneously.

Compared to paper-based examination systems and result publishing, the time taken to declare results quickly is possible with the help of these tools without any human-made errors.

• Freedom From Bias and Human-Influenced Partiality:

One best thing about the online result management system is that it is software and treats all students in a fair and equal manner, unlike humans who are prone to playing the game of favoritism everywhere.

• Offers Greater Convenience For Students and Parents:

Students can quickly and simply download and export results in PDF format, search for test scores and exam results with their roll number or admit card number, access their results from anywhere via a smartphone, and even easily request for re-evaluation.

Disadvantages of the online Result Management System

Here are the disadvantages of the online result software.

• Encountering Technical Glitches Occasionally:

Institutions have sometimes faced some technical glitches while working with such tools; however, the provider can be contacted and asked for assistance and resolution of the issue immediately.

Conclusion:

So, you have understood the advantages and disadvantages of online result management systems and how they can help improve a student’s performance. Thus, you can immediately install an online result management system for your educational institution.

Significance of Offering Payment Gateways in Online Fee Management System

 

Online fee management system is an integral part of modern e-learning software. Multiple providers have helped in automating various parts of the education system, thereby making it more robust and effective compared to traditional ways of running schools and colleges.

One such expert school ERP software is the OpenEduCat tool that offers a range of services including a well-integrated fee management system. The fee collection system has always been a tedious, cumbersome, and hectic process for parents, students, and educational institutions. To ease this process, the fee management system has been introduced in recent times. However, the fee management module must be integrated with the digital payment gateway to make the payment process an easier affair.

The payment gateway facilitates the online transfer of payment in a matter of a few minutes. The payment gateway helps to transfer the payment data from the customer’s account to the account of the merchant. While transferring the payment, it encodes all the sensitive data related to the customer’s payment method such as card information. The payment gateway is also responsible for validating the payment details to accept the payment or to decline it.

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So, let's now understand what is the role of the payment gateway through this blog.

Merits of the payment gateway in the fee management system

1) Facilitates payment from any location:

Online fee management systems are loved by everyone because the convenience it offers to make a wide range of payments instantly from anywhere.

Through the fee management module, the school fee, admission fee, exam fee, transport fee, and the hostel & mess fee. Paying the fee would just be a matter of a few minutes. The payment gateway can be accessed from anywhere via a smart device. It works round the clock which is great for parents if they have to do a last-minute payment urgently.

2) Transfer the fee instantly:

The payment gateway transfers the fee amount from the customer’s bank account to the institution’s account in a few minutes. Thus, people no more have to wait in long queues for hours to pay the fees of their wards. Also, in the traditional methods, there were several risks involved like dealing with fake currencies, bouncing of checks, etc. Making payments via payment gateways eliminates such risks of payment failure as all the information is usually validated by the payment gateway before approving and forwarding the payment.

3) Offers facility for cashless transactions:

As digital payments are nowadays preferred everywhere because they are fast, secure, and easy to make, so payment gateways have stolen the show. Digital payments are a lot convenient for parents and institutions.

4) Secure gateway for transactions:

The payment gateway eliminates online threats by encoding sensitive data. It has a built-in security feature that protects against payment fraud and hacking.

5) Automatic receipt generation:

Payment receipt generation is a breeze with the help of payment gateways. Receipts are generated instantly after the payment processing completes successfully. This is useful for parents who can save the receipt. In case, the payments fail, then the parents are notified immediately, so that they can re-attempt to make the payments and also get in touch with the bank to see if any money has been deducted, then request for its reversal.

Conclusion:

So, now you know what are the numerous benefits of the payment gateway and its role in the online fee management system. The educational institutions can easily collect a fee on time securely and instantly with the help of these tools and make it a lot easier for parents and the administration to do everything effortlessly. So, without wasting time click the link here to get the best fee management system with a digital payment gateway for your school or college.