OpenEduCat's Open-Source Educational Management System Creates an Industry Buzz

Claymont [USA], January 4 (ANI/Heylin Spark): OpenEduCat Inc. is an open-source online and on-premise cloud-based educational management system for universities, colleges & schools. It offers education ERP Software for every type of organization to manage operations easily and efficiently.

By providing end-to-end services for implementation, planning, strategy execution, and training, OpenEduCat, Inc. has helped several organizations manage their day-to-day operations effectively. With 300 modules, 300k installation, 2M users, 45 localizations, and 65 languages, OpenEduCat has set an industry benchmark.

Parthiv Patel and Neha Patel, Founders of OpenEduCat believe that technology is a crucial tool to manage everyday challenges. After working with more than 1000s businesses for years, the founders found a huge gap for a comprehensive solution in educational institutions. The team with their business domain and process knowledge decided to create a product that is easy to use and comprehensive for educational institutions.

With over 12 years of experience in medium to large businesses as a Digital Transformation Expert, Parthiv Patel has contributed to more than 500+ digital transformation projects, including clients like Rotary, Katoen Natie and National Power Academy. He presented various strategies to senior management to drive ROI and improve business processes. He improved sales efficiency multi-fold by redesigning key processes and support workflows.

Neha Patel is a talented product developer with 6 years of experience in product design, product development, and user-centered design to create intuitive business systems for users. Her proven ability to develop intuitive interfaces for users to achieve business goals has helped several clients grow their businesses.

Empowered by business experts, marketing ninjas, technical gurus, project managers, and domain experts, OpenEduCat offers end-to-end services. With features like core module, essential module, advance module, LMS module, management module, communication module, ERP module, and Technical module, OpenEduCat has customized solutions to manage operations easily and efficiently. The small businesses and educational institutes can organize live classrooms through built-in Live Classrooms or can use it with third party tools like Google Meets, Zoom, Microsoft Teams, and Big Blue Button. Right from information management to course creation, financial management, attendance processing, LMS, and faculty management, the ERP Software supports all.

The clients can opt for a product tour/ book a one-to-one demo and get a quote. OpenEduCat has received several awards and appreciation for its products and services. To name a few - Highest Quality Summer 2019 award by Software Suggest, Rising Star 2019 Award by Finances Online, and Premium Usability 2019 Award by Finances Online.

With a mission to expand in developing countries in eastern and western African countries, LATAM and South East Asia, OpenEduCat strives for excellence.

Visit (https://openeducat.org) to know more.

Useful Features in Online Examination System

With the advent of technology in the education sector and the switching over to modern methods of learning via online classes, online examination software is something that schools and colleges can look forward to these days. The online examination system requires a different set of features and functionalities compared to the other tools of the ERP software in the e-learning industry.

Educational institutes often find it challenging to deal with conducting online exams in a fair and transparent manner. Therefore, an online exam management system is indispensable for conducting exams with ease. The online exam software should be a highly economical, accessible, and easy-to-use tool that comes to the aid of educational institutes, coaching centers, and various entrance exams to conduct exams fairly and transparently.

The main aim of the examination management system should be to help establish basic exam guidelines, set up and manage the time duration of the exam, automatically evaluate results, and let administrators monitor the examination process in the online mode. Therefore, with this blog, we will help you know which are the must-have features in exam management software.

Top features of an examination management software

Below-mentioned is the topmost features that an exam scheduling management system should have.

1. Multiple Evaluation Methods:

The student report card system should be enabled with multiple evaluation methods. The tool should be equipped with various marking and grading systems. It should be capable of automatically evaluating the exam papers and it should also be able to calculate negative marks, show a review of each question along with the correct answer and tips. Most important of all, the online exam tool should be able to evaluate subjective and objective type questions. It should also be able to generate report cards for students instantaneously.

2. Online Exams:

This is obviously the most important feature of online examination software. The tool should first and foremost be capable of scheduling and planning exams and generating exam timetables. The tool should be also able to configure tests for particular dates for the specific students only. Besides this, it should be capable of configuring different types of question papers (subjective, objective, multiple-choice questions, etc). The tool must also offer custom test-taking options for individual learners.

3. Automated Report Card:

The online report card system should be enabled with an automated report card generation facility. Besides this, it should also have various security stages, click-by-click audit mechanisms, and evaluator handling processes.

4. Statistical Reports and Charts:

The exam management software should be equipped with features to provide teachers, students, administrators, and parents with analytic dashboards and custom reports. Reports with a graphical representation of student’s performance data can provide helpful insights to everyone, thereby helping everyone strive for their best performance. The software should also be able to provide an overall result summary of the educational institution.

Conclusion:

So, this was a complete round-about on the school exam management tool’s best features. There is a large list of features that an online examination software should possess but the above articles show the must-have features that cannot be missed when installing such a tool.

What Features Should a Library Management System Have?

Libraries are the best places to nurture young minds. Libraries are knowledge houses holding generations of information that is being passed down from generation to generation but there isn’t a need for them to function traditionally any longer. With the advent of technology, the educational front is getting a complete revamp including the educational institution libraries, all thanks to the library management software.

In earlier times, it was always quite a daunting task for librarians to manage hundreds of books, their issuance, and record keeping. So, here we have a blog for you to explain the online library management tool that can transform old libraries into digitized automated libraries functioning much more efficiently than before.

Library Management System Software Features:

When installing a school library software, you must check out if it has the following features.

1. Media Circulation: 

The circulation of the library is the link between the collections of the library to its readers. The issue/return facility manages the use of books by the readers ensuring that readers have the availability of the right books at the right time. The media circulation is responsible for issuing books to the readers, maintaining track of the books distributed to the readers including what is overdue and what is returned.

The automated circulation system replaces the manual system in which library software is used to keep a record of the registered users, what books have been issued to whom, what is returned, when are the returning dates, and what is overdue. 

2. Detailed Tracking:

Physically locating books can be quite challenging at times, therefore, the library management software assists the librarians with the help of a detailed tracking facility. It keeps a track of everything the library owns, and also maintains a track of issuance, re-issuance, returns, and overdue.

3. Barcode Support:

The open-source library management system uses a barcode system to impart a unique identity to books. The barcoding is done on the basis of the book title, author, topic, and date of publishing. This can help to identify books in a better manner in larger libraries with great multitudes of readers.

4. Automated Reminders:

Another must-have feature of a library management tool is that it should be able to automate reminders for book returning, thereby, making the job of the librarian easy and helping readers.

The tool should also be able to generate system reports automatically on the performance of the library.

5. Library Cards & Penalties:

An automated circulation system has replaced the need for issuing borrowers or library cards. They have a provision or feature to generate and print bar-coded identity cards (ID) for each member, the details of which are maintained in the database of the software.

Besides this, the library management tool should be also equipped with the facility of collecting penalties or late fees from readers who fail to return the library assets on time after reminders.

6. Media Acquisition & Cataloguing:

The integrated library management software utilizes a web-based catalogue that represents the book collections and the journals possessed by the library and their availability. The users can access the books from anywhere. The tool also keeps a track of all the registered users. The catalogue management helps to maintain tracks of the books and journals that are available in the library and it also helps to arrange them or categorize them as per their title, subject, author, and date of publishing for the ease of readers.

Besides this, the library management system also makes it easy to acquire new books and add them digitally in addition to deleting old and irrelevant books.

Conclusion:

From the above article, you have a thorough idea about what is an online library system and what are the best features that you must find in them before installing them for your educational institution.

Online Result Management System: Its Merits & Demerits

The day academic results are going to be announced always seems like a big day in the life of students. Every child goes through those tense and somewhat elated moments every year during their academic life. Traditionally, results were announced after exams in parent’s & teacher’s meetings. Report cards were handed out which displayed the student’s performance in that particular term. The typical way of evaluating a student’s performance was through written exams and viva’s which tested the memorizing ability of the student rather than evaluating the conceptual understanding and ability of practical application of the student.

This has paved the way for a better education system and result management system in modern times. Today’s education system is based on providing good quality education. The result system is no more meant to create stress over students and parents but rather provide accurate feedback to them so that the students can improve their performance in accordance with the feedback.

Thus, let us get an in-depth idea about what are the advantages and disadvantages of a result management system. But before that let us understand what is a result management system.

What is an Online Result Management System?

It is a software that provides an accurate and error-free result after a thorough evaluation of the tests. This system also collects feedback on classroom activities, keeps track of daily assessments, homework, and extracurricular activities.

This is an all-round tool that runs complete and constant assessments of the student’s performance including their behavior, sincerity, work habits, assessments as well as classroom activities throughout the academic session. It tries to identify the strengths and weaknesses of the students and provide a broader perspective about better learning and understanding.

Advantages of the Online Result Management System

Let us look at the advantages offered by online result tools first.

• Integrable With School ERP Software and Fee Management Tools:

Schools and colleges can integrate this tool with the School ERP System and the fee management tools to easily roll out lectures and exams as well as announce results on time without delays and hassles.

• Quicker & Error-Free Result Declaration:

With this tool, the institution can easily generate admit cards, calculate scores, percentages, and grades, and hand over printouts of examination reports instantaneously.

Compared to paper-based examination systems and result publishing, the time taken to declare results quickly is possible with the help of these tools without any human-made errors.

• Freedom From Bias and Human-Influenced Partiality:

One best thing about the online result management system is that it is software and treats all students in a fair and equal manner, unlike humans who are prone to playing the game of favoritism everywhere.

• Offers Greater Convenience For Students and Parents:

Students can quickly and simply download and export results in PDF format, search for test scores and exam results with their roll number or admit card number, access their results from anywhere via a smartphone, and even easily request for re-evaluation.

Disadvantages of the online Result Management System

Here are the disadvantages of the online result software.

• Encountering Technical Glitches Occasionally:

Institutions have sometimes faced some technical glitches while working with such tools; however, the provider can be contacted and asked for assistance and resolution of the issue immediately.

Conclusion:

So, you have understood the advantages and disadvantages of online result management systems and how they can help improve a student’s performance. Thus, you can immediately install an online result management system for your educational institution.

Significance of Offering Payment Gateways in Online Fee Management System

 

Online fee management system is an integral part of modern e-learning software. Multiple providers have helped in automating various parts of the education system, thereby making it more robust and effective compared to traditional ways of running schools and colleges.

One such expert school ERP software is the OpenEduCat tool that offers a range of services including a well-integrated fee management system. The fee collection system has always been a tedious, cumbersome, and hectic process for parents, students, and educational institutions. To ease this process, the fee management system has been introduced in recent times. However, the fee management module must be integrated with the digital payment gateway to make the payment process an easier affair.

The payment gateway facilitates the online transfer of payment in a matter of a few minutes. The payment gateway helps to transfer the payment data from the customer’s account to the account of the merchant. While transferring the payment, it encodes all the sensitive data related to the customer’s payment method such as card information. The payment gateway is also responsible for validating the payment details to accept the payment or to decline it.

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So, let's now understand what is the role of the payment gateway through this blog.

Merits of the payment gateway in the fee management system

1) Facilitates payment from any location:

Online fee management systems are loved by everyone because the convenience it offers to make a wide range of payments instantly from anywhere.

Through the fee management module, the school fee, admission fee, exam fee, transport fee, and the hostel & mess fee. Paying the fee would just be a matter of a few minutes. The payment gateway can be accessed from anywhere via a smart device. It works round the clock which is great for parents if they have to do a last-minute payment urgently.

2) Transfer the fee instantly:

The payment gateway transfers the fee amount from the customer’s bank account to the institution’s account in a few minutes. Thus, people no more have to wait in long queues for hours to pay the fees of their wards. Also, in the traditional methods, there were several risks involved like dealing with fake currencies, bouncing of checks, etc. Making payments via payment gateways eliminates such risks of payment failure as all the information is usually validated by the payment gateway before approving and forwarding the payment.

3) Offers facility for cashless transactions:

As digital payments are nowadays preferred everywhere because they are fast, secure, and easy to make, so payment gateways have stolen the show. Digital payments are a lot convenient for parents and institutions.

4) Secure gateway for transactions:

The payment gateway eliminates online threats by encoding sensitive data. It has a built-in security feature that protects against payment fraud and hacking.

5) Automatic receipt generation:

Payment receipt generation is a breeze with the help of payment gateways. Receipts are generated instantly after the payment processing completes successfully. This is useful for parents who can save the receipt. In case, the payments fail, then the parents are notified immediately, so that they can re-attempt to make the payments and also get in touch with the bank to see if any money has been deducted, then request for its reversal.

Conclusion:

So, now you know what are the numerous benefits of the payment gateway and its role in the online fee management system. The educational institutions can easily collect a fee on time securely and instantly with the help of these tools and make it a lot easier for parents and the administration to do everything effortlessly. So, without wasting time click the link here to get the best fee management system with a digital payment gateway for your school or college.

How ERP Software Improves Teaching and Learning?

 

Technology is becoming predominant in the education system. As the times are changing and educational organizations are going digitized, the need of an ERP software for teaching and learning is growing rapidly. With more and more schools adopting High school management software, it is essential for teachers to get acquainted with the technology and provide interactive learning.

In order to support online learning, many schools are having digitized content specially designed for the K-12 curriculum. Old textbooks are being replaced with digital content and with latest features in technology which is helpful for students in many ways. Students can read the content in different sizes, highlight text, use the text-to-speech function and make notes for their reference. All these benefits are possible through the integration of technology in today’s classrooms.

Teachers are exploring ways to make classes more lively, interactive and customisable according to the student’s requirements for a seamless transition to digital classrooms. Open source school management systems come with all the state-of-the-art technology and features designed to provide flexible and effective learning systems. It is created looking into functionality of teachers and students for a user-friendly experience.

It is becoming easier for teachers to manage students’ assignments, track submission of their reports, mark attendance, conduct quizzes and exams smoothly with the ERP software implementation. Modern age classroom management is quite straightforward resulting in an effective student database management system. Teachers who are tech-savvy are enjoying this digital transformational experience and trying their best to enhance student learning.

With tremendous changes in the education sector, the economy now depends on the skills of the students that evolve from the current structure. The relation between a great economy and proper higher education is well known, and both of them are indirectly related to technology.

The initiator for the integration of technology in normal classrooms are generally teachers. The passion to integrate technology and make it more accessible to the students is quite amazing. With an increasing demand for a tech-savvy workforce, it is the right time to have technology and learning go hand in hand.

What Future Holds?

Education sector is going through a huge digital transformation and teachers, educators are embracing technology for teaching and learning. School Management Systems are adopted by many schools all over the world and they are adapting to new technology very easily. Students find it more flexible and maintain a good study and work balance further improving on their time management skills.

The key to online learning is that it is accessible from anywhere in the world. One just needs to ensure that they have a stable internet connection for smooth virtual learning sessions. It is cost-effective too; as it saves time and money and other resources for offline learning. With the student management system in place, it becomes easier for teachers to interact with students and use forums and discussion boards to improve their teaching and learning.

While this alternative to traditional teaching is not for everybody, it is doing wonders in this globalized era. Many schools, universities and colleges are finally shifting from old methods of teaching to modern and virtual classrooms for an enhanced learning experience.

What are the Benefits of School Fee Management Software?

Educational institutes nowadays are fee-based knowledge providers who need to operate in an error-free manner in terms of fee collections. Further, students need to clear the fees at regular intervals to continue their courses. During the course of education from schools to colleges and universities, there are fees of various kinds that need to be paid. These include course fees, exam fees, admission fee, library fee, lab fee, fine payments, transport fee, fee for accommodation and canteen in case of boarding students.

With the introduction of the National Educational Policy 2020, the education system of India is completely set to be revamped in the next couple of years. Plenty of scope for digitization has been included, hence schools and colleges have to embrace edTech to be at par with the world. One such aspect of technological advancement is the fee collection system. Online fee payment systems are here to replace the traditional way of fee payment and collection.

This blog will enumerate more on the benefits of using online fee payment tools and how they can be a boon to parents, educational institutes, and students in numerous ways.

Defining school fees payment portal

Before we jump to discuss the benefits of the online fee payment system, let us understand what they are. The fees management systems can be defined in simple terms as a tool capable of facilitating fee payment transactions, maintaining transaction records, receipt generation, automating and sending fee payment reminders to students and parents, and doing a lot more in a convenient and digitized manner.

OpenEduCat is an exemplary ERP software offering numerous solutions like fee payment systems and much more for educational institutes.

Advantages of student fee management software

Here are the top eight reasons why educational institutions must install and embrace online fee payment systems.

• Automate & Integrate Fee Management

Fee payment, making fee structure based on courses and student category, collection of various types fees and fines, keeping track of payment activities, and much more has been automated and integrated by the fee management system.

• Easy Calculation of Taxes

The fee payment system is enabled with features to calculate taxes and discounts. Besides this, it also helps to refund fees and generate plenty of reports.

• Digitally Manage Student Accounts

Digital payment software helps to manage student accounts in a secure digital format with all their payment records.

• Secured Online Fee Payment Provision

Online fee payment is handled through secured payment gateways with multi-layer encryptions and two-factor authentication.

• 24*7 Technical Assistance from the ERP Vendor

You can get round-the-clock assistance from the cloud-based ERP vendor to help with any technical glitches regarding fee payments.

• Quick Generation of Invoice & Bill Reports

Making school fees payment online is now an easy process because the tool can generate payment receipts instantly upon successful transactions.

• Facilitates Multiple Finance Management & Budget Monitoring

An ERP software can help educational institutes manage the collection of a wide variety of fees beginning from the course fee, admission & exam fees, scholarships & sponsorships, etc. It does so by integrating everything on one platform.

Besides this, it can also help you manage the budget and expenditures and keep track of everything by pulling reports from the financial database.

• Easily Send Payment Notifications

Now fees management systems can not only help you keep track of payment due dates but also helps send payment reminder notifications to students and parents in advance via SMS or emails.

Conclusion

So now you see that fee payments and collection can be done in a hassle-free manner with the help of school fee payment system. With the endless benefits that they offer starting from automating and digitizing the payment transactions to sending payment reminders, maintaining records of payments and due date misses, and monitoring the budget, one thing is certain that they must be installed by schools and colleges quickly.

OpenEduCat Installation and Configuration in Odoo v9

Features of a Modern School ERP Discussed

Choosing an ERP for school is a tough job. We look at a few criterias that can help any school to choose the right ERP system.

Schools and colleges are becoming complex day by day. The increase in complexity is rightly dealt with ERP for School solutions. But, the core problem still lies.

In a report released by NASCAT's 2012, "Challenge of Change", the main problem is ERP implementation. Not all organizations are happy from their implementation and are still struggling to take advantage of the ERP system.

To avoid all the hassles and come up with a clear and efficient implementation, today, we will go forward and list the important features a School ERP should carry.

ERP implementation means investing a lot of time and money. With so much at stake, it is always a good idea to understand the school ERP feature set and only look for following features. The features form the basis of any good ERP solution for school.

Important Features of a School ERP System

A Complete Package : ERP system is put in place for the sole purpose of creating a centralized environment. It also means that all the processes should be put into place using ERP solution. If there is a compromise in any of the functions/processes, the school should look for an alternative ERP solution that can completely understand the requirement of the school and implement all functions using the ERP system.

Highly Scalable : Institute demands change with time. The demand should be equally meet by the ERP system, i.e., it should be scalable to any change and should adapt to the change as soon as possible.

Support System : Any ERP is only as good as its support system. ERP are living beings and they require constant support and upgradation over their lifetime. If the support is poor, the ERP system falls off the charts quickly and is soon becomes unusable. Also, there is a constant need for customization. A good support makes sure that upgrades are made on a regular basis.

Easy to Use and Adapt : People resist change. They are more keen to work in a system that worked well for the past few years. ERP, on the other hand, offers a different way to working. Not many people are keen for the change, but if proper change management is placed, the transition becomes simpler. The change also depends on how easy to adopt the new ERP system is. The dashboard plays an important role in the adoption process. It should never be intimidating and should always work for the user and not against him/her.

ROI benefits and Cost Effective : ERP implementation, maintenance and overall cost associated with the life cycle of an ERP system is substantial. The institute should choose an ERP vendor/system so that it is cost effective and also have proper ROI benefits. With proper planning and right implementation, school ERP can provide a good cost effective solution and also best ROI.

Finding an all Rounder : Open source is a big deal nowadays. It provides all the necessary bells and whistles for scalability, customization, and market opportunity. Using a popular, readily available school ERP makes it easy for schools to have a successful implementation of the ERP.

With the six features listed, we hope that you will make the right decision in choosing the next ERP solution for your school. You can take a look at OpenEduCat, an open source ERP solution for your school. For more information, you can contact them at info@openeducat.org

OpenEduCat loves writing about education. With a rise of school ERP, he is exploring and advising schools on proper implementation and choice of school ERP solutions.